Data Protection Officer - UCOS Group of CUs

UCOS Group of Credit Unions

is now inviting applications for the following position


UCOS is a group of seven Credit Unions that have come together to form a co-operative. The Co-op is comprised of seven community credit unions as follows, Ballyfermot & Inchicore, Greenhills & District, Kilcloon, Kilnamangh, Sundrive, Tallaght & District, and Tallaght West Credit Unions Ltd. UCOS was formed as a shared services co-op and assists it members by sharing resources and knowledge.


The Data Protection Officer (DPO) will report to the Board of Directors/ CEO/Manager of the relevant Credit Union. The DPO will play a key role in fostering a culture of compliance with regard to Data Protection within the 7 credit unions and will help to implement essential elements of DP, such as the principles of data processing, upholding data subjects’ rights, data protection by design and by default, maintaining records of processing activities, addressing security of processing, and the notification and communication of data breaches.

The DPO will also act as the primary point of contact for UCOS and its relevant stakeholders (e.g. Data Protection Commission, Credit Union, and the Central Bank and Credit Union Members).


Key Responsibilities:

  • Inform and advise the credit unions and our employees on all DP matters and in particular in relation to the General Data Protection Regulation (GDPR) requirements.
  • Develop and oversee the GDPR implementation plan for the credit unions.
  • Maintain records of processing activities and analyse and document the compliance of processing activities.
  • Develop policies and procedures, systems and controls and suggest process changes to secure DP compliance.
  • Monitor compliance with DP legislation and regulations in addition to the credit unions own DP policies, including conducting relevant audit checking.
  • Keep abreast of any regulatory or emerging data privacy legislation/ trends which may impact credit unions.
  • Ensure training of all relevant staff involved in data processing operations.
  • Ensure data processing agreements are in place with third parties handling personal data and monitor their compliance with those agreements where necessary.
  • Respond in a timely manner to data subjects’ requests to assert their rights, e.g. data access/erasure/portability etc.
  • Assist the credit unions in their response to a data breach within required timelines.
  • Maintain a central register of data security reports (to include actual or suspected data security breaches) in a form that allows the DPO and the credit union; to monitor and assess the effectiveness of the credit union’s DP systems.
  • At least quarterly, submit a report to the board of directors of each credit union which:
    • assesses the effectiveness of the firm’s DP arrangements; and
    • makes appropriate recommendations for improvement.
  • Carry out any other reasonable request by the credit union.

The successful candidate will ideally:

  • Have knowledge of the financial services sector and of credit unions;
  • Have a good understanding of the processing operations carried out, as well as the information systems, data security and DP needs of credit unions;
  • Have expertise in Irish and EU DP legislation to include an in-depth understanding the GDPR;
  • Have a relevant degree or other third level qualification or relevant professional qualification; a legal, compliance or DP qualification would be an advantage;
  • Have experience applying and implementing legal and regulatory requirements, ideally DP requirements within an organisation;
  • Previous experience in a direct DP role or a compliance role with DP responsibilities is advantageous;
  • Strong analytical and problem solving skills with a high degree of self- motivation;
  • Possess strong interpersonal, influencing and communications skills/ ability to promote a DP culture within the credit union;
  • Have a good understanding of information technologies and data security;  
  • Experience in report writing and project management desirable.

Contract Status will be a twelve month fixed term contract and salary will be commensurate with relevant experience. The role will require travelling between the Credit Unions     

For more information / a full job description please contact


CV & Covering letter stating your interest and experience along with salary expectations to be sent to  Applications to be received by Friday 23rd Feb 2017


UCOS is an equal opportunities employer.   Canvassing will disqualify